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Document Register

A Document Register is a list of all the documents on a project. Typically these are drawings, procedures, specifications forms ... etc. It is important that a document register can clearly identify the latest revision of a particular document. QDMS is a popular system that does this function very well.

Document register acts as a central repository for all the incoming documents in the system. Documents are classified according to projects and disciplines in the QDMS's document register distribution matrix.

Some of the benefits of document register are given below:

  • Time required to file and retrieve documents is greatly reduced due to central document register.
  • Document register reduces storage space, as all the documents are stored in the same place and not duplicated.
  • Document register can also be used to take hardcopy of the required documents.
  • QDMS allows controlled access to documents through document register.
  • Distribute documents from the document register – Print or Email with a single click.
  • Collaborate the documents from document register across all the projects.
  • Document register provides administrator with all the information about the registered users and their activity on a particular date and time.
  • Document register automatically moves the superseded files to the document history file.
  • Documents can also be scanned and included in document register. This is useful especially when working with drawings.