Material management system QMS - Home Material management system
  History of QMS  
  Elements of QMS  
  System Purpose  
  Stock Codes  
  Bill of Materials  
  Material Inquiries  
  Material Purhase Orders  
  Material Expediting  
  Material Deliveries  
  Material Movements  
  Material Issues  
  Material Availability  
  Stock Control  
  System Requirements  
project management and document collaboration



QMS: Generating inquiries that save time and reduce errors

An Inquiry in QMS is a list of materials with required quantities and, is prepared for the purpose of obtaining prices and delivery dates from one or more suppliers. Purchase orders are normally then placed with the supplier offering the best price/delivery combination although, in QMS purchase orders can be created without the need to generate an inquiry if required.

Inquiries can be generated by manually entering the material required or, automatically from the Bill of Materials. The facility to automatically generate inquiries is one of the major benefits of using QMS.

When automatically generating inquiries, the following options are available:

  • Select from one or more Bills of Material for calculation of the quantities required.
  • Filter on specific material types, stock type, or even on a phrase in the stock code description to generate inquiries for a particular range of materials.
  • Deduct quantities already out on inquiry or already purchased when calculating outstanding quantities required.
  • Add a percentage mark-up during the calculation process.
  • Use rounding for material supplied in fixed quantities.

The facility to automatically generate inquiries saves time and reduces errors, and a complete audit trail on all inquiries generated is maintained by the system.