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Document Controller
The primary role of a document controller is to manage all
drawings on a project within a master drawing register and to
ensure that any new revisions of drawings are transmitted to the
relevant recipients as soon as they are submitted.
QDMS is a recommended tool for a document controller to maintain an
electronic register of all drawings, as well as recording all
revisions and transmittals distributed to architects, builders,
sub-contractors and contractors.
QDMS or TeamBinder document control software improves the process of
managing all controlled documents.
A document controllers tasks include:
- Registering of internal and external documents.
- Maintain document control registers / documents for incoming and outgoing project documents.
- Ensure that the latest revision and approval status of drawings is kept updated continuously.
- Maintain stick files in an orderly manner.
- Production of status reports for weekly / monthly meetings
- Ensure all hard and electronic copy distribution of controlled documents to focal point.
- Maintain documents for transmittal process for project documents.
- Expedite and maintain acknowledgements to transmittals
- Expedite responses to transmittals sent for review/comment.
- Respond to queries regarding revision status of issued drawings / documents from engineering / drafting
personnel.
- Follow procedures and update document control procedures when necessary
- Manage the electronic and hard copy filing of project related technical documentation.
- Scanning, creation of CD’s and file manipulation.
- Assure document quality to include completeness, accuracy and compliance with established procedures and
updates.
- Filing and archiving of documentation to facilitate easy retrieval at a later date.
- Auditing
- Sending of Drawing Transmittals and Submittals.
- Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were
transmitted.
- Manage the document/drawing review process, Internal and External.
- Archiving data for historical purposes.
Efficient document control is a fundamental aspect in ISO
Certification for Quality Assurance purposes.
The QDMS
Drawing Control Software System is a simple and effective solution
to manage the vast amount of drawings associated with a project.
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